RefWorks

RefWorks and EBSCO databases--direct export currently not working

The direct export option from EBSCO databases (see list below) is currently not working.  However, you can still manually export the records using these directions.

• Abstracts in Social Gerontology
• America: History and Life
• CINAHL 
• Communications & Mass Media Complete
• GreenFILE
• Health Source--Consumer Edition
• Historical Abstracts
• Hospitality & Tourism Complete
• Left Index
• Library, Information Science & Technology Abstracts
• Mental Measurements Yearbook
• Music Index
• Newspaper Source
• Peace Research Abstracts
• PsycCRITIQUES
• Public Administration Abstracts
• RLM Abstracts of Music Literature
• SPORT Discus
• Textile Technology Index
• Wildlife & Ecology Studies Worldwide

RefWorks now available for K-State alums

Good news!  K-State graduates can retain their RefWorks accounts as long as K-State continues to subscribe to RefWorks. All of those references that you spent years saving are yours as alums.

Right now, it doesn't seem likely that the Get It button will allow you to access the full text of the articles through our databases--but, if you check out K-State Libraries' alumni page, you'll see links to free electronic journals plus a link to databases offered to all Kansas residents through the State Library of Kansas.

Using RefWorks with LaTex and BibTex

MIT has a great FAQ explaining how to use RefWorks with LaTex.

You can also import references from BibTex to RefWorks (instructions thanks to University of Illinois--Champaign-Urbana.) 

Export from PsycInfo in batches of 50

RefWorks tends to timeout if you are exporting more than 50 records at a time from PsycInfo on the CSA platform (which we subscribe to here at K-State.)  Right now, if you are exporting a lot of records, your best option is to break them into batches of 50 or fewer. 

The most reasonable explanation I've heard for the timing out is that PsycInfo includes a list of all of an article's references, thereby creating much larger file sizes than other databases that don't include this information.

Exporting references from ARTstor to RefWorks

1.  When you are viewing your search results, click on the images for which you want to save the citations (they will become highlighted.)

2.  Go up to the toolbar and click on Tools/Save Citations for Selected Images.
    A message will scroll across the screen indicating that the citations have been saved.

3.  Go back to the toolbar and click on Tolls/View and Export Citations.

4.  A new window will open with the images associated with the saved citations listed.  Either Select All or use the boxes to select specific images.

5.  From the list of options at the top of the window, click Directly Export Citations into RefWorks.

6.  A new window or tab will open.  If you are not already logged into RefWorks, you will be asked to do so.  Once you are logged in, the citations will download to your RefWorks account. 

7.  In RefWorks, click on the View Last Imported Folder button.

8.  RefWorks will list the citations you just downloaded.  They should all be labeled as Artwork. 

9.  If you have created an ARTstor account for yourself, go back to the ARTstor Export Citations window.  Delete the citations that you exported.  If you don't, the list of citations keeps building and becomes annoying.  (This step can actually be done any time after you've exported the citations to RefWorks.  Just click on Tools/View and Export Citations to see your saved citations.)

Exporting citations out of IEEE/Xplore into RefWorks

1. When viewing your search results in IEEE/Xplore, mark the box(es) next to the record(s) you want.

2. Click on the view selected items button at the top of the search results list.

3.  A new screen will load listing just those items you selected.

4.  In the Download Citations box on the left side of the list, leave the first drop-down menu option on Citation & Abstract.  From the second drop-down menu, select RefWorks.

5.  Click on the button with the double arrows.  

6. A new window will open.  If you are already logged into RefWorks, the selected references will be automatically imported.  If you are not logged in you will be prompted to do so.  Once you are logged in, the selected references will import.

You can also watch this brief vide ( Download IEEE_to_RefWorks ) to see the process, too.

MLA 7th Edition now on RefWorks

The good folks at RefWorks have just added MLA 7th Edition as an output style. 

To add it as an option for your RefWorks account:

• Go to Tools
• Click on Output Style Manager
• From the Output Style Manager screen, enter MLA 7 in the search box and click Go
• MLA 7th Edition will appear in the box below.  Click on it to highlight it
• Click Add to Favorites box at the bottom of the page
• MLA 7th edition will switch over to the Favorites box on the right hand side of the screen
• Click on Back to Reference List to return to whatever screen you were on before opening the Output Style Manager

BTW, this process works for any output style you would like to add to your favorites.

Finally, if you have any questions or comments about how MLA 7th works in RefWorks (or any other output style) please feel free to contact RefWorks.  Just use the Contact Us link under Help.

Cannot export attachments from Refshare

The attachment feature is a handy way to store your papers, articles or chapters you received through interlibrary loan, technical drawings, chemical structures, images files, and more.

If you use the attachment feature in combination with the RefShare feature (observing copyright laws, of course) you can have a class reading list to use in K-State Online, a way to share relevant materials within a research group, or a centralized depository of your own writings. 

One thing you cannot do is export attachments from RefShare.  My suspicion is that this is RefWorks' acknowledgment of gnarly copyright issues--RefWorks has no way of knowing whether that attachment you're sharing is in the public domain (or your personal domain if you hold the copyright on it) or if someone else holds the copyright on it.

Attaching your interlibrary loan articles to a record in RefWorks

Thanks to the attachment feature in RefWorks, you can store the articles you request through Interlibrary Loan.  The steps below are basically the same I covered in an earlier post about attachments--I've just added the bit at the beginning about saving the article from ILLiad.

1.  Save the article to your computer.  You should be able to do this by right-clicking on the article and choosing Save or by opening the article and using the Save button from the pdf window.

2.  Login to your RefWorks account

3. If you already have a record for the article in RefWorks, you will need to Edit it
    3. a.  If you don't have a record for the article, you will need to create one either
        3.a.1. manually (choose References/Add New Reference and type the information in the fields)
        3.a.2. by exporting the information from one of K-State Libraries' databases

4. From the Edit view for the record, look for the Attachments box (it's about the fifth one down)

5.  Click on Browse

6.  Find the file for the interlibrary loan article

7.  Click Attach

8.  Go to the top of the page and click Save Reference

Editing citations in Write-N-Cite III

Typically, you can edit or remove citations in Write-N-Cite III by

1.  Clicking on the citation in Word--this can either be the formatted in-text/endnote/footnote citation or the unformatted "funky" citation
2.  The Edit Citation link in the upper right corner of the WNC box will turn blue.  Click on that to view your options for removing or editing the citation.
6.  Once you've made your changes, click the Save to Word button.

However, there are occasions when just clicking on the citation in the text doesn't activate the Edit Citation link.  I experienced that this week when trying to edit a citation formatted according to JACS (Journal of the American Chemical Society) which uses numbered endnotes.  Here's what you can do:

You'll need to switch out of the formatted citations/numbered footnotes back to the unformatted citations in order to edit.
In Write-N-Cite:
1.  Click on Tools
2.  Click on Display Unformatted Citations
3.  The next screen will explain what displaying unformatted citations means.  Click on the Unformat button beneath the explanation.
4.  You will now be able to click on the "funky" citation (appears between the {{ }} ) in the Word document.
5.  Once you click on the funky citation, the Edit Citation link in the upper right corner of the Write-N-Cite box will turn blue.  Click on that to remove or edit the citation.
6.  Once you've made your changes, click the Save to Word button.