RefWorks

New RefWorks tutorials

In addition to the RefWorks guru, I am the tutorial queen today. If you check out the "Watch Tutorials" section at the RefWorks Help Center, you'll see about 4 new tutorials--handily marked "New!"

If you have any tutorials you'd like to see, feel free to contact me (skearns @ k-state.edu).

RefWorks unavailable on January 2, 2010

Due to maintenance, RefWorks will be unavailable on January 2, 2010. They are updating their servers and getting a new IP address (that means something to somebody, I'm sure).

Right now, we're anticipating that this will go smoothly. 

However, if you'd rather be safe than sorry, you may wish to backup your RefWorks account. Here's a tutorial showing you how to do so.

RefWorks 2.0

RefWorks is getting a new interface!!! You can see a preview at the Refworks 2.0 sneak peek page.

So, on what day will you log in and find everything changed? Well, we know the rollout is happening sometime in early 2010, but I don't have a specific date. And for the first couple of months you will have the power to switch between classic RefWorks and RefWorks 2.0, so you can ease yourself into the new interface.

After a couple of months, I'll be contacting all users to let you know that we're switching to the new interface as a university. Trust me, since I have to update all of my handouts, web pages, tutorials, and instructions with the new interface, this will not happen overnight.

I haven't played with RefWorks 2.0, yet, so I'm not much help yet about how the new interface will change how you use RefWorks, but I plan to get up to speed pretty quickly after the rollout.

PubMed: new interface, new export to RefWorks steps

Courtesy of the good folks at RefWorks

1.  Conduct your search.
2.  Mark the records you wish to export.
3.  From the Send To option, select File as your Destination.
4.  Select Medline as your Format.
5.  Select a Sort By option and click the Create File button.
6.  Save the file to your desktop (or alternatively, open the file)
7.  In RefWorks, go to References, Import.
8.  Select NLM PubMed as the Data Source and Database.
9.  Browse to find the file you saved to your desktop (if you opened the file, copy and paste the text into the Importing Data from the Following Text area).
10.  Click the Import button.
11.  Your references will appear in the Last Imported Folder.

ALTERNATIVELY:

For an individual article:

1. Click on the Get It button (which you were going to do anyway to get the article, right?)
2. From the Get It window, click on  Save/Edit citation in RefWorks
3. If you are not logged into RefWorks already, a new window will open and you will be prompted to log into your RefWorks account. The citation will be imported and will appear in the Last Imported folder
4. If you are already logged into RefWorks, citation will be imported and will appear in the Last Imported folder

UPDATED: RefWorks and EBSCO databases--direct export currently not working

As of this week (November 16, 2009), the direct export from EBSCO databases to RefWorks is working. Please contact Sara K. Kearns (skearns @ k-state.edu) or RefWorks (support @ refworks.com) if you have any problems in the future.

The direct export option from EBSCO databases (see list below) is currently not working.  However, you can still manually export the records using these directions.

• Abstracts in Social Gerontology
• America: History and Life
• CINAHL 
• Communications & Mass Media Complete
• GreenFILE
• Health Source--Consumer Edition
• Historical Abstracts
• Hospitality & Tourism Complete
• Left Index
• Library, Information Science & Technology Abstracts
• Mental Measurements Yearbook
• Music Index
• Newspaper Source
• Peace Research Abstracts
• PsycCRITIQUES
• Public Administration Abstracts
• RLM Abstracts of Music Literature
• SPORT Discus
• Textile Technology Index
• Wildlife & Ecology Studies Worldwide

RefWorks now available for K-State alums

Good news!  K-State graduates can retain their RefWorks accounts as long as K-State continues to subscribe to RefWorks. All of those references that you spent years saving are yours as alums.

Right now, it doesn't seem likely that the Get It button will allow you to access the full text of the articles through our databases--but, if you check out K-State Libraries' alumni page, you'll see links to free electronic journals plus a link to databases offered to all Kansas residents through the State Library of Kansas.

Using RefWorks with LaTex and BibTex

MIT has a great FAQ explaining how to use RefWorks with LaTex.

You can also import references from BibTex to RefWorks (instructions thanks to University of Illinois--Champaign-Urbana.) 

Export from PsycInfo in batches of 50

RefWorks tends to timeout if you are exporting more than 50 records at a time from PsycInfo on the CSA platform (which we subscribe to here at K-State.)  Right now, if you are exporting a lot of records, your best option is to break them into batches of 50 or fewer. 

The most reasonable explanation I've heard for the timing out is that PsycInfo includes a list of all of an article's references, thereby creating much larger file sizes than other databases that don't include this information.

Exporting references from ARTstor to RefWorks

1.  When you are viewing your search results, click on the images for which you want to save the citations (they will become highlighted.)

2.  Go up to the toolbar and click on Tools/Save Citations for Selected Images.
    A message will scroll across the screen indicating that the citations have been saved.

3.  Go back to the toolbar and click on Tolls/View and Export Citations.

4.  A new window will open with the images associated with the saved citations listed.  Either Select All or use the boxes to select specific images.

5.  From the list of options at the top of the window, click Directly Export Citations into RefWorks.

6.  A new window or tab will open.  If you are not already logged into RefWorks, you will be asked to do so.  Once you are logged in, the citations will download to your RefWorks account. 

7.  In RefWorks, click on the View Last Imported Folder button.

8.  RefWorks will list the citations you just downloaded.  They should all be labeled as Artwork. 

9.  If you have created an ARTstor account for yourself, go back to the ARTstor Export Citations window.  Delete the citations that you exported.  If you don't, the list of citations keeps building and becomes annoying.  (This step can actually be done any time after you've exported the citations to RefWorks.  Just click on Tools/View and Export Citations to see your saved citations.)

Exporting citations out of IEEE/Xplore into RefWorks

1. When viewing your search results in IEEE/Xplore, mark the box(es) next to the record(s) you want.

2. Click on the view selected items button at the top of the search results list.

3.  A new screen will load listing just those items you selected.

4.  In the Download Citations box on the left side of the list, leave the first drop-down menu option on Citation & Abstract.  From the second drop-down menu, select RefWorks.

5.  Click on the button with the double arrows.  

6. A new window will open.  If you are already logged into RefWorks, the selected references will be automatically imported.  If you are not logged in you will be prompted to do so.  Once you are logged in, the selected references will import.

You can also watch this brief vide ( Download IEEE_to_RefWorks ) to see the process, too.