Staff Bulletin

UCS Meeting Minutes (January 19, 2012)

UCS Meeting - Minutes

January 19, 2012

Note Taker:  Jeremy Walker

Attendees: Cindy, Melia, Sara K, Sarah H, Carolyn, Debbie, Ashley, Stephanie, Ellen, Joelle, Dan, Donna, Lisa

Hale 114

I. Approve November 2011 minutes

II. Announcements (10 minutes)

1. Social Fund Committee (Cindy)
   1. Committee will consist of Sarah H, Cindy and Melia and will coordinate logistics of cards, food and/or outings for various events/celebrations
   2. Reminder – 1) donations are voluntary and can be given to Cindy and 2) As things come up, please bring any non-birthday events to the attention of someone on the committee so that they can include it in their planning.
2. Crisis Center (Melia)
   1. UCS received a special “Thank You” card from Judy Davis at the Crisis Center for our sponsorship of a family this past Christmas.
3. Handouts / Advertisements / Etc. in the library (Melia)
   1. Reminder - Unless something is specifically approved by Building Services / Admin, patrons are not allowed to use Hale to distribute handouts or put up posters (excepting the public bulletin boards in the Sunflower entrance).  When in doubt about something, contact Robin or Admin.
4. UCS Positions—update (Sara K)
   1. Instructional Design Residents
      1.                                                                           i.      UCS now looking to hire TWO residents.  48 applications are in, but haven’t started reviewing them yet.
   2. Undergraduate Experience Librarian
      1.                                                                           i.      Position on hold for the time being.
5. UCS Social (Melia)
   1. Reminder for people to double check their RSVP status on the e-vite
6. UCS “stuff” (Cindy)
   1. Cindy has a plethora of assorted stuff that was found in the UCS closet

 

III. Innovation of the month (3 minutes):

1. Regina nominated for providing mailing tubes to Circulation for checking out maps.  Victoria nominated twice, once for relocating the pencil sharpener to the same place as the electric staplers on 2^nd, and once for suggesting the large column-wrap signage for the printing stations.
2. Victoria’s “pencil sharpener” innovation won the vote.

 

IV. Business

1. Team Leaders – updates, next steps (10 min—Sara K.)
   1. Dan and Jason are both interested in the Reference Team Leader position and Melia is interested in the Instruction Team Leader position.
   2. Sara K will make decisions by Friday, Jan 27^th and Specialists will be assigned to their Team Leader by Friday, Feb 3^rd.
2. Offices (10 min—Sara K.)
   1. Office placements are probably going to need to be shuffled around due to two incoming Instructional Design residents and UCS Team Leaders needing their own offices due to their supervisory roles.
3. Web pages status (5 min—Joelle)
   1. New website will be live on Monday, Jan 23^rd
   2. The homepage’s general search widget will be ProQuest Research Library.  This will be replaced by a PRIMO widget once it is ready for deployment.
   3. Reference / Instruction teams will be detailed on the UCS page. 
4. Clickers—volunteer to create reservation system (5 min—Sara K.)
   1. Lisa and Dan volunteered to work on setting up a reservation system (possibly something with Zimbra).

 

Scholarly Communications & Publishing Meeting Notes, Jan. 26, 2012

 Present: Courtois, Douglass, Marston, Oleen, Simser, Singh, Turtle

 Notetaker: Harleen Singh

Marty will be the notetaker for the next Department meeting

 Unit Reports:

 K-REx (Courtois)

 1.      K-Rex database is growing. More than 6000 items were added in 2011 including 4000 plus older thesis/dissertations.

2.      23 new Collections added to K-Rex in 2011

Strategic Leadership Council Meeting Notes, January 25, 2012

Facilitator: Marcia
Notetaker: Beth
Timekeeper: Lauralea

Present: Dave Allen,  Lauralea Cox, Jo Crawford, Lori Goetsch, Mike Haddock, Roberta Johnson, Sara Kearns, Laurel Littrell, Jenny Oleen, Marcia Stockham, Beth Turtle, and Michelle Turvey-Welch

I. No  Changes or  additions to the agenda.

II. Topic: Library Strategic Planning
    Leaders: Lori and Laurel
    Time: 45 minutes
    Outcome: review and finalize task force leadership and membership; discuss mission, vision, values and suggest revisions

Potential leaders and members of each task force were discussed. The task forces are Research, Scholarship, Creative Activity & Discovery; Graduate Experience; Undergraduate Experience; Engagement; and Capacity. Lori will send invitations by tomorrow. There will be a kick-off involving all members with Lynn Carlin.

The mission, vision, and values will be discussed at the next meeting and draft revisions will be made. Laurel will send staff suggestions/comments made at the mini retreat about these to SLC to help with revisions.

III. Topic: FY13 budget and staff planning
Leader: Lori
Time: 15 minutes
Outcome: Determine process for development and decision-making re:  proposal to the administration

In March, Lori will give a formal presentation to the Council of Deans and the President’s Cabinet on the Libraries’ FY13 budget and staff planning needs. She encourages SLC members to talk to their units and departments about fiscal and staffing needs during the next year in order to develop a well thought out plan.

 IV.Round Robin

 Sara – At the recent All-Staff meeting Sara talked about creating UCS team leaders. She will be making  selections soon. UCS will be making a trial run of renewals in faculty offices. The History department will be the test case. 

 Lori – the Libraries staffed a booth at the ALA-Midwinter Placement Center. Michelle Bowen collected several resumes and business cards from those that stopped by. She will assess the effectiveness of having a booth.

Michelle T-W – Susan Miller started on Monday in a LAIII position.

Lauralea – The 3^rd floor carpet project is done; now she is gearing up for summer projects. Classified Council submitted the Libraries’ employee of the year to the university’s pool.

 Jo - We received our annual letter from RapidILL reporting on 2011 statistics.  K-State sent 19,759 article requests into the RapidILL system.  Of these, 18,972 were filled.  This represents a 96% fill rate within an average of 13.6 hours.

Roberta – Authentication issues with Primo have been resolved. The committee will test it first and then roll it out to staff.

Strategic Leadership Council, meeting notes 1/18/12

SLC Meeting Minutes
January 18, 2012
10am (immediately following all staff), 503 Hale

Facilitator: Michelle T-W
Notetaker: Michelle B
Timekeeper: Dave

Present: Dave Allen, Michelle Bowen, Lauralea Cox, Jo Crawford, Lori Goetsch, Mike Haddock, Roberta Johnson, Sara Kearns, Laurel Littrell, Jenny Oleen, Marcia Stockham, Beth Turtle, and Michelle Turvey-Welch

I.  No changes or additions to the agenda

II. Strategic Planning
    Leaders: Lori and Laurel
    Time: 40 minutes
    Outcome: review draft goals areas and establishment of goal area task forces

Ask a Librarian Minutes, January 5, 2012

Mediator: Jason
Notetaker: Sarah
Present: Alice, Asha, Ashley, Ben, Char, Dan, Darchelle, Donna E., Ellen, Jason, Jeremy, Jody, Joelle, Laura, Lis, Lisa, Regina, Sarah, Shelly, Stephanie, Wendy

Announcements

1. Jason announced the new policy: Note taker should get minutes out to everyone by end of day Monday. Everyone should get feedback to the note taker by Wednesday evening so that minutes can be posted by Thursday.
2. EBSCO eBook access issue: Only one eBook at a time can be used, but as long as the patron is manipulating the browser, they will have continual access. After 30 minutes of undetected movement, EBSCO will kick them out, and then the system can take ~15 minutes to make the item available to a new user again. Jason says that we are going to tweak licenses so we have multiple seats for some items. If you know of an eBook that has high demand, let Jason know.
3. The locks on rooms 301 and 401 have been removed.
4. ITAC reports that the InfoCommons Macs should no longer require a log-in, and they can now print to the color printer in the MDC.
5. Joelle announced that LibGuides will have link on the new K-State Libraries website, but old WikiGuides won’t show up. This goes into effect on January 17. Tara Coleman has students who can help you migrate your content to LibGuides if you need assistance. The link is http://guides.lib.k-state.edu
6. Everyone should try to attend Primo training tomorrow, Friday, January 6, if you didn’t attend yesterday. The authentication piece is still under construction, so the roll out date for Primo (Search It) has been pushed back to end of January. Jason asked if there will be a general statement by the widget saying what resources Primo will pull from. Joelle said most things will be available through Primo, but since the widget is on the homepage, you won’t see an explanation there. Everyone should take the time to play with Primo during the beta phase!
7. Ben–The shift is done. Donna E.’s student, Jacob, will be finishing stacks guide and wall maps when he gets back next week. The online guide is up-to-date.
8. Regina–Maps cases will be reconfigured once the carpet is installed on third floor. Kansas maps will move from middle of the apse to the end of the range. More info soon. Atlases will move closer to maps.

Reference Review–Jason
Remember that Donna S-H used a spreadsheet created by Char. Use that tool to record your assessment when you’re doing your reference review. http://bit.ly/AALrefbooks

Jason’s range includes business, anthropology, and sociology resources. He believes that a lot of what’s there is obsolete, but conducted a review over the following useful texts:

• Almanac of Business and Industrial Financial Ratios (HF5681.R25 T68): Uses NICS codes and their averages. It would be a good resource if you wanted specific data about an industry.
• The Big Book of Layouts (HF5825 .B54 2006): An advertising resource that contains a lot of images that could be copied or scanned.
• The Business Writer’s Handbook (HF5726 .B915)
• SRDS Circulation (HF5905 .A57): We have hard copy for 2007, but recent versions are available online. It’s broken down by state/metro area and provides basic demographic information and average purchasing power. Covers which periodicals are subscribed to in the area, plus subscription data for newspapers. [JMC follow-up: We are currently subscribed to five components of this database (see screenshot: http://screencast.com/t/MBXyGpK576i2), including the equivalent of SRDS Circulation (the reference book I mentioned)].
• Brandweek Directory (HF6182.U5 A39): Contains lists of companies/advertising campaigns and lets you know which advertising/PR firms are responsible for their branding and marketing
• Standard &Poor’s Industry Surveys (HG4501 .S7667): Quarterly, the most recent are on reserve. Each two-volume set covers ~50 industries that are listed in front, then covered in alphabetical order. Includes a narrative on the state of the industry, data, key players, charts, graphs, etc. Most reference patrons are searching for more specific fields, but this gives a broad overview.
• Mergent Municipal and Government Manual (HG4931 .M58): Provides info regarding government agencies, their debt, and which bonds they issued to cover that debt.
• PRWeek Contact (HM263.A1 P785): Directory of active agencies and of the kinds of companies that exist to support the agencies. Could be helpful for someone looking to work in the field and needing to understand what kinds of employers exist.
• American Attitudes (HN90.P8 O34): If you want general demographic information, see the series American Men, American Women, American Millenials, American Attitudes, American Baby Boomers. Each volume covers the demographic group’s interest in international issues, political leanings, etc.. Could be useful for the Expos “Interview an Older American” assignment.
• Encyclopedia of Associations (HS17 .G32): Both domestic and international associations divided by profession then alphabetic order.
• Manhattan social Services Directory (HV99.M36 M36): Local information
• History of Women in the United States (HQ1410 .H58 2004): Section on Kansas opens with ~15 page overview. Again, could be useful for the Expos “Interview an Older American” assignment.

Ashley will present the next Reference Review.

Cindy asked via email prior to the meeting whether it would be helpful to devote a component of the AAL sessions to reviewing online databases/resources. Meeting attendees said yes, that we should. Lisa said that it would be helpful to have a resource that records the information on online resources, too.

Spring Reference Training Series
Jason will coordinate the spring reference training series. It will last 12 weeks—whole semester—and probably be held on the fourth Thursday of the month. In the past, classes have covered copiers, scanners, databases/search tips, circulation and reserves, and business/government documents and publications.

Suggestions for topics that the series should cover this time included:

• How to use Primo to work with patrons? (Would Joelle be the right instructor for this?)
• Emergency procedures refresher
• How to use microforms
• Census data (Regina says the man who presented on this last time isn’t available, but we could find someone else.)
• Standards and patents (Alice)
• How to get to stats (statistical data tag)
• Copyright (Beth and Jenny)
• K-Rex and other institutional repositories plus Sherpa-Romeo
• Char asked whether data about the library would be helpful. There are various reporting categories that come from the reports she runs and maintains on intranet. This would not include specifics on database expenditures. Jason says might be interesting to have cost at hand to emphasize worth and value of serials

Wendy requested that we implement an assessment piece to training session to determine which are most effective, which should be offered annually, etc. Jason would like to work with her on this.

Jason said that Sara requested sessions that are literacy based, e.g., Ellen could present on Visual Literacy standards, best resources, thesauri. Then make the LibGuide (preferably even before the session). Other areas might include Multicultural Literacy, Social Sciences Literacy, Health Literacy, Business Literacy.

Schedule of reference training will come out in about two weeks.

Good Reference Professional Development Opportunities?
Jason requested feedback about which training sessions (in-person or online) AAL members have attended that have been worthwhile.

• Reference Renaissance: every other year in the off years of ACRL; usually held in Colorado
• Donna E: Code year.com offers one lesson per week for year to teach you to code as a beginner
• Jeremy:  ALA Business Reference 101 class was not worth it. The free Baruch College learning module was better.
• Jason: Webjunction offers self-guided tools and courses; Kansas has subscription
• Ashley: Simmons College offers online courses for about $250; content varies a lot. Donna E. says she’s taken one good, one so-so.
• Jason: MARS subdivision of RUSA has a list culled from many places
• Lisa: CHECK (Computers in Higher Ed) is a Kansas conference that will be in Manhattan this year. It costs only about $60.

Send other suggestions of good reference training opportunities to Jason.

 

Metadata & Preservation Dept. minutes, Jan. 10, 2012

Present: Brisbin, Bower, Crocker, Fine, Hedges, O'Neill, Ingersoll, Kissee, Madsen, Talbot, Turvey-Welch (facilitator); Absent: Feldhausen, Kaus

Minutes: Bower

Next meeting: February 14, 2012 Minute taker: Brisbin

Metadata & Preservation Management Team Minutes January 3, 2012

Present: Bower, Crawford, Kaus, Talbot, Turvey-Welch (facilitator)

Notetaker: Talbot

Next meeting: 2/7/2012, Hale 503; note-taker: Mary Bailey

Announcements

• Status of NEH orders: Tim has sent a list of orders. Jo mentioned some items are being reevaluated and researched in order to locate a digital product. Jo will request Tim to resend an updated list with what will be ordered. There will be less end of the year purchasing.
• Primo Training: Michelle will send out a department email encouraging everyone to attend one of the training sessions this week.
• January Birthday Celebrations: Jan. 5^th Treat Day at 9:30 a.m.

 

Discussion Items

• Update on valuable atlases discussion: These are items in the staff area on 3^rd floor. Any location or Voyager decisions are tabled until further notice.
• Dept. new employee orientation documents (Luann, Margaret): Margaret will send out documents for the team to review and give input.
• Projects for new Metadata hires: Everyone brainstormed various ideas. Michelle saved the ideas in the W: drive.

December All Staff

I.  Additions to agenda/introduction of new staff
II. International trip report/Lis Pankl and Leo Lo
III. Facilities Update/Roberta Johnson
IV. Library promotional video/Donna Ekart
V.  United Way drawing/Felisa Osburn

SLC meeting notes 1/04/12

Facilitator: Roberta

Notetaker: JennyO

Timekeeper: Marcia

 

Present: Dave Allen, Michelle Bowen, Lauralea Cox, Jo Crawford, Lori Goetsch, Mike Haddock, Roberta Johnson, Sara Kearns, Laurel Littrell, Jenny Oleen, Marcia Stockham, Michelle Turvey-Welch

 

Beta Website

The Website Redesign Team would like your feedback on the beta website.

Beta Website

We still have a few bugs

• interior pages are not formatted
• displays poorly on Internet Explorer for Windows and Firefox for Mac

General information

-We hope to have the site live by the beginning of the spring semester. 

-The center box will eventually house a Primo Widget but until Primo is ready for prime time we are using a ProQuest widget. 

-We are required to use the University header/footer with the

-We are following the University's Web Standards which requires us to use the University's header, footer, search box, and contact information. We are also required to list our contact information on the homepage, which is why you see the "Libraries Information" box.  

-We will link to pages on the old website until we have migrated the information to the new site. You will probably see a mix of looks for the rest of the semester.

If you have any feedback or questions, please let us know by commenting to this post or emailing a team member.

Tara C, Tara M, Harish, Joelle, Wendy, Livia, Cliff