Staff Bulletin

KSUL-webadmin

If you need help with the libraries website or notice something wonky (catalog isn't work, link is dead, etc), instead of contacting me directly please contact KSUL-webadmin. Your email will go to six folks instead of one and will be addressed much faster.

 Thanks!

UCS Department Meeting Minutes - May 17, 2012

Undergraduate and Community Services Department
Monthly Meeting Minutes
May 17, 2012 * 3pm * Hale 114

Present: Fritch (notetaker), J. Coleman, Hodgson, Pitts, Stark, Hoyt, Walker, Sier (guest), Loberg, Osburn, Logan, Ireton, Kearns, and Urton

HR Update for the End of May

Recruitment
Head, Faculty and Graduate Services - conducting phone interviews
Student positions available in Web Services and Sorting.

Professional Development / Training:
Annual IT security training - The 2012 version is now available and must be completed by all employees, including student employees, by July 31,2012. This year's training builds on the foundation of last year's introduction to basic IT security topics. It contains a single module, has no narration, and should only take 20-30 minutes to complete.  To take the training, go to http://secureit.k-state.edu/secureit, login with your eID and password, and click on part 1 of "2012 Secure IT @ K-State Training."  If you do not have green checkmarks next to all four parts of the 2011 training, that means you didn't complete last year's training and you must finish it first. Once you complete the online security training, your personnel record in HRIS will be updated in a couple days to indicate you have met the state requirement. It will be listed as course "Secure IT Refresher FY12" with course code WIT007 under your "training summary" in "learning and development" in HRIS.  For questions about your training record, please contact Human Resources Training at training@ksu.edu or 532-6277.  For questions about the content of the training, please contact Information Security and Compliance at security@ksu.edu or 532-2540.

General HR:
Pay Plan Information for FY 2013 - The Kansas Legislature approved the fourth year for Under-Market Pay increases for Classified Employees which were given to employees in various classifications in FY 2009, FY 2010, and FY 2011. As in previous years, a pay increase will be given for employees in classifications which are the most underpaid compared to market rates and will likely include some classifications from all of the three employee groups as defined in the State of Kansas New Pay Plan. Staff members in the Kansas Department of Administration are finalizing information about the classifications and amounts for the increases which is expected to be announced by Executive Directive in the next few weeks. Under-Market increases are expected to be effective with the beginning of the fiscal year, which is June 10, 2012 paid July 6, 2012. The details of the Executive Directive will be shared by the K-State Division of Human Resources when it becomes available.

Leave Record Form - Leave Records for Fiscal Year 2013 are now available for those who want to track their leave accruals. They may be found on the University's HR Forms Page in various formats at: http://www.k-state.edu/hr/forms/.

May All Staff

Additions to agenda/introduction of new staff
K-State Book Network/Tara Coleman (10 minutes)
Disaster Planning/Ben Hedges (10 minutes)
Strategic planning update/Laurel Littrell and Lori Goetsch (15 minutes)
Recess!!/Donna Ekart, Michelle Bowen, and Lori (10 minutes)
Announcements/Round Robin

Ux Minutes, May 12, 2012

Present: TColeman, Duever, Ekart, Loberg, Pitts, Von Elling
Next meeting: May 24, 2012

Long lost building update

Roberta says:

We survived finals week.   Very, very busy with a few challenges (like hammocks in the stacks!), but overall a success.

Materials moving has begun on 4th, with the carpet crew scheduled to come on May 23. Cabinets will be emptied, books moved from the bottom shelves and those shelves removed, one full range (sitting next to an expansion joint) will be relocated. Ben will have the specifics on where the materials will be located. We will limit access to the 4th floor during the installation period, which is expected to be completed by July 1. The hallway leading into 218 and Room 218 will also be done.

Electrical outlets will be installed this week in rooms 306 and 309.

What I'm Reading: Lis

The Routledge Handbook of Tourism Geographies, edited by Julie Wilson

This text provides an overview of the recent developments in the study of tourism geographies. It adopts a critical perspective toward both the study and activity of tourism. Some of these perspectives include: post-structural, spatial, historical, queer and gendered. Within these perspectives, the authors of the volume challenge readers to reassess previous or absent conceptions of how geography and tourism interact on a cultural, social, and relational level. I'm currently using this text as a foundational element in the online course I'm teaching with Jason Coleman and Leo Lo as embedded librarians, GEOG 300 Geography of Tourism.

HR Love for You

Recruitment
Head, Faculty and Graduate Services - search committee is screening applications
Student positions available in Sorting, LIST, Web Services and Special Collections.

Professional Development / Training:

Effective Negotiation in the 21st Century: From Computer-Meditated Communication to Playing Hardball Webinar Hale 301 - Tuesday, May 22^nd at 2pm (CST)  While negotiation is one of the most critical skills a librarian can develop, it is rarely addressed in any depth in library school. Some librarians may think negotiation is the purview of those charged with negotiating licenses, but this is far from the case. We all negotiate on a daily basis, and this webinar will cover negotiation techniques from the basics of communication theory to the finer points of negotiation preparation and technique. The presenters will draw upon advice from the wider world of negotiation theory as well as from thought-leaders in the library community. The session will also include suggestions for dealing with some of the larger issues that affect a librarian's ability to reach the best possible negotiated agreement including: salary negotiation; working with Big Deals and flat budgets; navigating user communities and funding agencies; and interacting with generally unhappy patrons and co-workers. The presenters have a recently released book on this topic, “The Librarian's Guide to Negotiation: Winning Strategies for the Digital Age.”  Speakers: Beth Ashmore, Samford University Library; Jill Grogg, University of Alabama; and Sara E. Morris, University of Kansas

Annual IT security training - The 2012 version is now available and must be completed by all employees, including student employees, by July 31,2012. This year's training builds on the foundation of last year's introduction to basic IT security topics. It contains a single module, has no narration, and should only take 20-30 minutes to complete.  To take the training, go to http://secureit.k-state.edu/secureit, login with your eID and password, and click on part 1 of "2012 Secure IT @ K-State Training."  If you do not have green checkmarks next to all four parts of the 2011 training, that means you didn't complete last year's training and you must finish it first. Once you complete the online security training, your personnel record in HRIS will be updated in a couple days to indicate you have met the state requirement. It will be listed as course "Secure IT Refresher FY12" with course code WIT007 under your "training summary" in "learning and development" in HRIS.  For questions about your training record, please contact Human Resources Training at training@ksu.edu or 532-6277.  For questions about the content of the training, please contact Information Security and Compliance at security@ksu.edu or 532-2540.

Usability

Ah summer. The sun, the quiet...the projects. One of my projects for the summer is to do web usability. I have partnered with Laurel Littrel and Meagan Duever to conduct web usability on a few of our websites in July. Once we have decided on the sites, we will let you know our process and look for volunteers to help conduct the tests and analyze the data. If this is something you are interested in or you have a site you would like us to consider for testing please let me, Laurel, or Meagan know. 

Strategic Leadership Council (SLC) meeting notes, May 16, 2012

SLC Meeting
May 16, 2012
10am, 503 Hale

Facilitator: Mike
Notetaker: Sara
Timekeeper: Laurel

Present: Dave Allen, Michelle Bowen, Jo Crawford, Lori Goetsch, Mike Haddock, Sara K. Kearns, Laurel Littrell, Marcia Stockham, Beth Turtle, Michelle Turvey-Welch

I.  Topic: Government documents physical processing recommendations
Michelle Turvey-Welch shared information about proposed changes to physically processing government documents. Highlights of the recommendations include:

The following are general principals:

• Keeping any re-labeling down to a minimum;
• Attempting to use existing locations and only retire/create new locations when this best serves user and/or staff interests

1. Retire folio terminology in favor of oversize

2.Use different colored location stickers for Kansas and federal documents.  Only re-label Kansas reference, Kansas oversize, government reference, government folio, and government census. 

 3.  New maps will have the header of Map Drawer rather than the current Map/Atlas to more accurately represent the item’s location. Gov maps and gtov off maps will not be re-labeled due to the size of the collection.

4. Change “non-circulating” labels for “no checkout labels.”

The recommendations align processes for government documents with physical processing of other materials.

 
III. Topic: Position descriptions review
Four position descriptions were reviewed:

Michelle Bowen presented two IT positions: Programmer and Senior Programmer

Members provided feedback regarding distinguishing between the positions and streamlining the required qualifications.

Jo Crawford presented the new position of E-Resources Access Specialist.

Members provided feedback on phrasing for some required and preferred qualifications.

Sara K. Kearns presented the revised PD for an Undergraduate & Community Services Specialist. The PD represented revisions in the PD to conform with the new PD formats, but not in the position duties. 

IV.  Topic: Strategic planning template and metrics
Lori Goetsch and Laurel Littrell presented feedback from CPAG and others on the draft strategic planning template.  

 CPAG noted a lack of uniform formatting and level of detail between the different strategic planning teams. Laurel has already begun standardizing the formatting using the university’s template. CPAG also prepared a spreadsheet analysis of resources are available and needed, what benchmarks exist or are needed, and identifying overlaps between the different plans. They also recommended reviewing what resources and services that we offer, particularly as a result of the reorganization, that were overlooked.

 SLC then devoted time to identifying possible benchmarks.

 Several members of SLC, including those who had served on strategic planning teams, noted that seeing the goals presented in the template raised questions about what was an activity and what was an outcome. (The blank template can be seen at: http://www.k-state.edu/2025/documents/K-State-2025-Strategic-Direction-Action-Plan-and-Alignment-Template.docx). As has been noted before, the documents we are submitting next week are drafts, so there will be ample opportunity to make revisions.

V.   Round Robin

Michelle Turvey-Welch reported that the database ECCO has been acquired and the 184,000 records are being worked on: if library staff or users see a record in the catalog in the next few days, it may look weird, but that should be fixed soon.

Michelle Bowen

• Encouraged staff to attend the invisible disabilities training Thursday.

• We will be reposting the 2nd Instructional Design Resident position.

• The FGS Head search committee has just finished reviewing applications and making decisions about who to contact for phone or Skype interviews.

 Lori Goetsch

• The Dean's Council discussed K-State’s Sesquicentennial planning and the need to get events on people’s calendars. The main celebration will be February 13-16, 2013 and includes a Gala, a kickoff, a sporting event, and an event at McCain. The Libraries will also be holding activities of our own.

• A reminder that Monday, May 21^st is the Department Heads retreat at the Alumni Center regarding fundraising and stewardship.

•  The Vice Provost for Undergraduate Studies search committee meets Thursday.

• The Interim Director of the Center for Teaching and Learning (CATL) was announced: Jana Fallin from the College of Education.

• The new Director of the Honor & Integrity was announced: Steven Starrett, associate professor of water resource engineering.

• The K-State Salina Dean should be announced sometime in the next week.

Jo Crawford noted that the end of the fiscal year is keeping Content Development & Acquisitions busy.

Beth Turtle reported that Lyrasis has returned the first shipment of student newspapers for review. These papers are the Industrialist and will not be on Internet Archive until they have been reviewed.