Staff Bulletin

Scholarly Communications & Publishing Meeting Notes, Jan. 26, 2012

 Present: Courtois, Douglass, Marston, Oleen, Simser, Singh, Turtle

 Notetaker: Harleen Singh

Marty will be the notetaker for the next Department meeting

 Unit Reports:

 K-REx (Courtois)

 1.      K-Rex database is growing. More than 6000 items were added in 2011 including 4000 plus older thesis/dissertations.

2.      23 new Collections added to K-Rex in 2011

Strategic Leadership Council Meeting Notes, January 25, 2012

Facilitator: Marcia
Notetaker: Beth
Timekeeper: Lauralea

Present: Dave Allen,  Lauralea Cox, Jo Crawford, Lori Goetsch, Mike Haddock, Roberta Johnson, Sara Kearns, Laurel Littrell, Jenny Oleen, Marcia Stockham, Beth Turtle, and Michelle Turvey-Welch

I. No  Changes or  additions to the agenda.

II. Topic: Library Strategic Planning
    Leaders: Lori and Laurel
    Time: 45 minutes
    Outcome: review and finalize task force leadership and membership; discuss mission, vision, values and suggest revisions

Potential leaders and members of each task force were discussed. The task forces are Research, Scholarship, Creative Activity & Discovery; Graduate Experience; Undergraduate Experience; Engagement; and Capacity. Lori will send invitations by tomorrow. There will be a kick-off involving all members with Lynn Carlin.

The mission, vision, and values will be discussed at the next meeting and draft revisions will be made. Laurel will send staff suggestions/comments made at the mini retreat about these to SLC to help with revisions.

III. Topic: FY13 budget and staff planning
Leader: Lori
Time: 15 minutes
Outcome: Determine process for development and decision-making re:  proposal to the administration

In March, Lori will give a formal presentation to the Council of Deans and the President’s Cabinet on the Libraries’ FY13 budget and staff planning needs. She encourages SLC members to talk to their units and departments about fiscal and staffing needs during the next year in order to develop a well thought out plan.

 IV.Round Robin

 Sara – At the recent All-Staff meeting Sara talked about creating UCS team leaders. She will be making  selections soon. UCS will be making a trial run of renewals in faculty offices. The History department will be the test case. 

 Lori – the Libraries staffed a booth at the ALA-Midwinter Placement Center. Michelle Bowen collected several resumes and business cards from those that stopped by. She will assess the effectiveness of having a booth.

Michelle T-W – Susan Miller started on Monday in a LAIII position.

Lauralea – The 3^rd floor carpet project is done; now she is gearing up for summer projects. Classified Council submitted the Libraries’ employee of the year to the university’s pool.

 Jo - We received our annual letter from RapidILL reporting on 2011 statistics.  K-State sent 19,759 article requests into the RapidILL system.  Of these, 18,972 were filled.  This represents a 96% fill rate within an average of 13.6 hours.

Roberta – Authentication issues with Primo have been resolved. The committee will test it first and then roll it out to staff.

Strategic Leadership Council, meeting notes 1/18/12

SLC Meeting Minutes
January 18, 2012
10am (immediately following all staff), 503 Hale

Facilitator: Michelle T-W
Notetaker: Michelle B
Timekeeper: Dave

Present: Dave Allen, Michelle Bowen, Lauralea Cox, Jo Crawford, Lori Goetsch, Mike Haddock, Roberta Johnson, Sara Kearns, Laurel Littrell, Jenny Oleen, Marcia Stockham, Beth Turtle, and Michelle Turvey-Welch

I.  No changes or additions to the agenda

II. Strategic Planning
    Leaders: Lori and Laurel
    Time: 40 minutes
    Outcome: review draft goals areas and establishment of goal area task forces

Ask a Librarian Minutes, January 5, 2012

Mediator: Jason
Notetaker: Sarah
Present: Alice, Asha, Ashley, Ben, Char, Dan, Darchelle, Donna E., Ellen, Jason, Jeremy, Jody, Joelle, Laura, Lis, Lisa, Regina, Sarah, Shelly, Stephanie, Wendy

Announcements

1. Jason announced the new policy: Note taker should get minutes out to everyone by end of day Monday. Everyone should get feedback to the note taker by Wednesday evening so that minutes can be posted by Thursday.
2. EBSCO eBook access issue: Only one eBook at a time can be used, but as long as the patron is manipulating the browser, they will have continual access. After 30 minutes of undetected movement, EBSCO will kick them out, and then the system can take ~15 minutes to make the item available to a new user again. Jason says that we are going to tweak licenses so we have multiple seats for some items. If you know of an eBook that has high demand, let Jason know.
3. The locks on rooms 301 and 401 have been removed.
4. ITAC reports that the InfoCommons Macs should no longer require a log-in, and they can now print to the color printer in the MDC.
5. Joelle announced that LibGuides will have link on the new K-State Libraries website, but old WikiGuides won’t show up. This goes into effect on January 17. Tara Coleman has students who can help you migrate your content to LibGuides if you need assistance. The link is http://guides.lib.k-state.edu
6. Everyone should try to attend Primo training tomorrow, Friday, January 6, if you didn’t attend yesterday. The authentication piece is still under construction, so the roll out date for Primo (Search It) has been pushed back to end of January. Jason asked if there will be a general statement by the widget saying what resources Primo will pull from. Joelle said most things will be available through Primo, but since the widget is on the homepage, you won’t see an explanation there. Everyone should take the time to play with Primo during the beta phase!
7. Ben–The shift is done. Donna E.’s student, Jacob, will be finishing stacks guide and wall maps when he gets back next week. The online guide is up-to-date.
8. Regina–Maps cases will be reconfigured once the carpet is installed on third floor. Kansas maps will move from middle of the apse to the end of the range. More info soon. Atlases will move closer to maps.

Reference Review–Jason
Remember that Donna S-H used a spreadsheet created by Char. Use that tool to record your assessment when you’re doing your reference review. http://bit.ly/AALrefbooks

Jason’s range includes business, anthropology, and sociology resources. He believes that a lot of what’s there is obsolete, but conducted a review over the following useful texts:

• Almanac of Business and Industrial Financial Ratios (HF5681.R25 T68): Uses NICS codes and their averages. It would be a good resource if you wanted specific data about an industry.
• The Big Book of Layouts (HF5825 .B54 2006): An advertising resource that contains a lot of images that could be copied or scanned.
• The Business Writer’s Handbook (HF5726 .B915)
• SRDS Circulation (HF5905 .A57): We have hard copy for 2007, but recent versions are available online. It’s broken down by state/metro area and provides basic demographic information and average purchasing power. Covers which periodicals are subscribed to in the area, plus subscription data for newspapers. [JMC follow-up: We are currently subscribed to five components of this database (see screenshot: http://screencast.com/t/MBXyGpK576i2), including the equivalent of SRDS Circulation (the reference book I mentioned)].
• Brandweek Directory (HF6182.U5 A39): Contains lists of companies/advertising campaigns and lets you know which advertising/PR firms are responsible for their branding and marketing
• Standard &Poor’s Industry Surveys (HG4501 .S7667): Quarterly, the most recent are on reserve. Each two-volume set covers ~50 industries that are listed in front, then covered in alphabetical order. Includes a narrative on the state of the industry, data, key players, charts, graphs, etc. Most reference patrons are searching for more specific fields, but this gives a broad overview.
• Mergent Municipal and Government Manual (HG4931 .M58): Provides info regarding government agencies, their debt, and which bonds they issued to cover that debt.
• PRWeek Contact (HM263.A1 P785): Directory of active agencies and of the kinds of companies that exist to support the agencies. Could be helpful for someone looking to work in the field and needing to understand what kinds of employers exist.
• American Attitudes (HN90.P8 O34): If you want general demographic information, see the series American Men, American Women, American Millenials, American Attitudes, American Baby Boomers. Each volume covers the demographic group’s interest in international issues, political leanings, etc.. Could be useful for the Expos “Interview an Older American” assignment.
• Encyclopedia of Associations (HS17 .G32): Both domestic and international associations divided by profession then alphabetic order.
• Manhattan social Services Directory (HV99.M36 M36): Local information
• History of Women in the United States (HQ1410 .H58 2004): Section on Kansas opens with ~15 page overview. Again, could be useful for the Expos “Interview an Older American” assignment.

Ashley will present the next Reference Review.

Cindy asked via email prior to the meeting whether it would be helpful to devote a component of the AAL sessions to reviewing online databases/resources. Meeting attendees said yes, that we should. Lisa said that it would be helpful to have a resource that records the information on online resources, too.

Spring Reference Training Series
Jason will coordinate the spring reference training series. It will last 12 weeks—whole semester—and probably be held on the fourth Thursday of the month. In the past, classes have covered copiers, scanners, databases/search tips, circulation and reserves, and business/government documents and publications.

Suggestions for topics that the series should cover this time included:

• How to use Primo to work with patrons? (Would Joelle be the right instructor for this?)
• Emergency procedures refresher
• How to use microforms
• Census data (Regina says the man who presented on this last time isn’t available, but we could find someone else.)
• Standards and patents (Alice)
• How to get to stats (statistical data tag)
• Copyright (Beth and Jenny)
• K-Rex and other institutional repositories plus Sherpa-Romeo
• Char asked whether data about the library would be helpful. There are various reporting categories that come from the reports she runs and maintains on intranet. This would not include specifics on database expenditures. Jason says might be interesting to have cost at hand to emphasize worth and value of serials

Wendy requested that we implement an assessment piece to training session to determine which are most effective, which should be offered annually, etc. Jason would like to work with her on this.

Jason said that Sara requested sessions that are literacy based, e.g., Ellen could present on Visual Literacy standards, best resources, thesauri. Then make the LibGuide (preferably even before the session). Other areas might include Multicultural Literacy, Social Sciences Literacy, Health Literacy, Business Literacy.

Schedule of reference training will come out in about two weeks.

Good Reference Professional Development Opportunities?
Jason requested feedback about which training sessions (in-person or online) AAL members have attended that have been worthwhile.

• Reference Renaissance: every other year in the off years of ACRL; usually held in Colorado
• Donna E: Code year.com offers one lesson per week for year to teach you to code as a beginner
• Jeremy:  ALA Business Reference 101 class was not worth it. The free Baruch College learning module was better.
• Jason: Webjunction offers self-guided tools and courses; Kansas has subscription
• Ashley: Simmons College offers online courses for about $250; content varies a lot. Donna E. says she’s taken one good, one so-so.
• Jason: MARS subdivision of RUSA has a list culled from many places
• Lisa: CHECK (Computers in Higher Ed) is a Kansas conference that will be in Manhattan this year. It costs only about $60.

Send other suggestions of good reference training opportunities to Jason.

 

Metadata & Preservation Dept. minutes, Jan. 10, 2012

Present: Brisbin, Bower, Crocker, Fine, Hedges, O'Neill, Ingersoll, Kissee, Madsen, Talbot, Turvey-Welch (facilitator); Absent: Feldhausen, Kaus

Minutes: Bower

Next meeting: February 14, 2012 Minute taker: Brisbin

Metadata & Preservation Management Team Minutes January 3, 2012

Present: Bower, Crawford, Kaus, Talbot, Turvey-Welch (facilitator)

Notetaker: Talbot

Next meeting: 2/7/2012, Hale 503; note-taker: Mary Bailey

Announcements

• Status of NEH orders: Tim has sent a list of orders. Jo mentioned some items are being reevaluated and researched in order to locate a digital product. Jo will request Tim to resend an updated list with what will be ordered. There will be less end of the year purchasing.
• Primo Training: Michelle will send out a department email encouraging everyone to attend one of the training sessions this week.
• January Birthday Celebrations: Jan. 5^th Treat Day at 9:30 a.m.

 

Discussion Items

• Update on valuable atlases discussion: These are items in the staff area on 3^rd floor. Any location or Voyager decisions are tabled until further notice.
• Dept. new employee orientation documents (Luann, Margaret): Margaret will send out documents for the team to review and give input.
• Projects for new Metadata hires: Everyone brainstormed various ideas. Michelle saved the ideas in the W: drive.

December All Staff

I.  Additions to agenda/introduction of new staff
II. International trip report/Lis Pankl and Leo Lo
III. Facilities Update/Roberta Johnson
IV. Library promotional video/Donna Ekart
V.  United Way drawing/Felisa Osburn

SLC meeting notes 1/04/12

Facilitator: Roberta

Notetaker: JennyO

Timekeeper: Marcia

 

Present: Dave Allen, Michelle Bowen, Lauralea Cox, Jo Crawford, Lori Goetsch, Mike Haddock, Roberta Johnson, Sara Kearns, Laurel Littrell, Jenny Oleen, Marcia Stockham, Michelle Turvey-Welch

 

Beta Website

The Website Redesign Team would like your feedback on the beta website.

Beta Website

We still have a few bugs

• interior pages are not formatted
• displays poorly on Internet Explorer for Windows and Firefox for Mac

General information

-We hope to have the site live by the beginning of the spring semester. 

-The center box will eventually house a Primo Widget but until Primo is ready for prime time we are using a ProQuest widget. 

-We are required to use the University header/footer with the

-We are following the University's Web Standards which requires us to use the University's header, footer, search box, and contact information. We are also required to list our contact information on the homepage, which is why you see the "Libraries Information" box.  

-We will link to pages on the old website until we have migrated the information to the new site. You will probably see a mix of looks for the rest of the semester.

If you have any feedback or questions, please let us know by commenting to this post or emailing a team member.

Tara C, Tara M, Harish, Joelle, Wendy, Livia, Cliff

 

UCS Meeting Minutes (December 15, 2011)

UCS Minutes

December 15, 2011

Note Taker:  Ashley Stark
Hale 114, 3pm

Present: Joelle, Melia, Lisa, Jeremy, Stephanie, Jason, Sarah, Cindy, Sara K, Ashley, Dan, Ellen, Debbie, Felisa

Absent: Carolyn, Donna S-H

I. Approve November 2011 minutes

• Cindy moved and Melia seconded.  Minutes were approved.

II. Announcements (10 minutes)

    A. Building work over break  

• Sara K. – An overview of the work being done on the building was covered at the All Staff meeting on Wednesday, December 14^th.  This information will also be posted on the Staff Bulletin blog.  Carpet work will start in the Academic Learning Center and the Staff Lounge on the fourth floor next week.  If you’re a staff lounge user, you’ll have to relocate temporarily.  The CMC and Juv Lit collections will be moving the week of December 19^th-23^rd to the fourth floor.  More tables will also be incorporated into this area to create more teaching and studying space.  They will also be recarpeting on the third floor.  The maps and government documents’ cabinets will be moved as a result of the recarpeting.  The most used maps and gov docs will still be accessible; the rest will not be.  Microform machines will be moved behind Library Help; second floor machine will be the only machine available.  Contact experts:  Regina Beard and/or Meagan Deuver if we get reference questions about gov docs and maps.  The Great Room is also being closed for some plastering work, and the glossy finish will be applied to the floor in the loggia.  First and second floor will be optimum for studying during some of these periods.  Third floor will be largely unavailable for studying, parts of fourth floor will be open.  Ellen – Wondered if the CMC/Juv Lit move had been communicated to other departments on campus.  There have been some disgruntled patrons so that’s important to communicate.  Sara K – The Department of Education and the English Department know about the CMC/Juv Lit move.  Ellen – Mentioned that other departments will need to know, such as the Art Department (this will be communicated as needed to other departments).  Lisa – Einstein Bros. is closing soon and will not open again until January 17^th.

    B. UCS Positions—update

• Sara K. – The Instructional Design resident position has been sent to Affirmative Action.  The FGS Department Head’s deadline has been extended.

    C. Other

• Joelle – The KSOL libraries’ page can now be changed to be more class specific.  We can also now be added as a librarian in KSOL instead of instructor.  This is often helpful when we work with faculty as this limits our ability to see grades and other sensitive materials.
• Cindy – In 2012, there will only be one RIUCS meeting per month.  Also, should we send out an email asking if students would like to donate to the UCS Social Fund?  It would not be an obligation, only if they want to.  Cindy will send out an email.  

III. Innovation of the month (3 minutes)

    A. UCS Innovation of the Month—still time to nominate yourself, a colleague, student employees: http://tinyurl.com/4c73vxj

• No nominations this month.

IV.  New business

   A. UCS Social Fund (10 minutes—Cindy)

• Cindy handed out suggestions that people made for the UCS Social Fund.  There are a few things we need to vote on as a group before we can decide how we want the fund to operate.  They are as follows: 

          1. Operate by donations or dutch treat (donate money as needed)?

              Donations/Fund – 8  

              Dutch Treat/As Needed – 4

              Abstentions – 1

             Winner: Donations/Fund

          2. Celebrate monthly or quarterly?

              Monthly – 5

             Quarterly – 9

             Winner: Quarterly

          3. Organized by whom?

              Organized by 1-2 people (find own replacements) – 8

              Organized by committee – 3

              Buddy – 2

             Winner: Organized by 1-2 people (find own replacements)

         4. Only celebrate birthdays or celebrate/observe all events?

             Celebrate all – Unanimous

             Winner: Celebrate/observe all events

        5. Only cards and cards and gifts/memorial? 

            Cards and gifts/memorial – unanimous

            Winner: Cards and gifts/memorial

        6. Full time staff only or staff and students? 

            Full time staff – 4

            Staff & Students – 8

            Winner: Staff and Students

        7. Only lunch or lunch or coffee or ice cream?

            Lunch/coffee/ice cream – unanimous

           Winner: Lunch/coffee/ice cream

   B. Minutes—faster approval (5 min—Sara K.)

• We need to get minutes out faster to the Staff Bulletin.  Minutes need to be finished and submitted by Monday the following week at 5pm.  Edits should be sent to the note taker by Wednesday.  By Thursday, the minutes should be posted to the Staff Bulletin. 

V. 2011 Wrap-Up; 2012 Preview

   A. Access Services (patron accounts, branches meeting, digital campus, building renewals, policies) –  Cindy

• Sara K – Cindy has agreed to stay on as Access Services Team Leader.  Yay!  Cindy – Students are now notified of fines as soon as they accumulate a fine.  This increased the amount of work initially for Debbie, but has since reduced confusion.  There’s also been increased communication between financial services and the branches.  They’ll be meeting every other month now with the branches.  Felisa worked with Tim and Marcia to get Digital Campus, a service that provides streaming videos for faculty (10 days on average to get the rights to videos).  This has greatly streamlined the process for faculty who want to show videos to their students in class or online.  Carolyn is working on the building renewals workflow.  Sara K – Access services policies need to be expanded on the website; the goal will be to get more information out to users.  Felisa – Hiring Ben H was the best thing for me this year. 

    B. Reference (Bob, Ref & Instruction Students) – Jason/Jeremy

• Jason – We trained specialists and Joelle in the spring.  We also implemented BOB.  Stephanie implemented the training manual.  Make-An-Appointment-With-A-Librarian was created.  Jason created some group queues for IM.  Created a running talley for the schedule so that we can keep track of people’s hours.  Going to be some reference training in the spring (similar to last semester).  Will mix it up and ask for volunteers to teach some of the classes.  Library Help Redesign Taskforce – hope to be done with everything by the end of next year.  Ask A Librarian Knowledgebase – will have a lot of information about policies and procedures and answers to FAQs. Will propose moving from LibStats to a product called Gimlet – will allow us to keep better track of statistics.  Work on BOB will be moving to a maintenance team.  Jeremy – Reference students have lots of projects in addition to desk duties/tours.  Let Jeremy know of any projects that need to be done. 

    C. Research Modules – Joelle

• Joelle – Primo discussions have improved greatly in the past few weeks.  Primo should be a part of our website before the beginning of next semester.  On-the-spot training will need to happen so look for appointments from Marjorie and Ex-Libris.  There will still be a link to databases, catalog, and e-journals in addition to the Primo implementation on the website.  Research Modules Team met many times throughout the semester and worked on several modules.  The three main ones are the library virtual tour, how to find things in the catalog, and how to find scholarly articles.  There were many hours spent creating and editing these videos.  Recently, there have been several new developments.  Dean Lori has met with the Council of Deans and Directors of Libraries (CODDL).  So instead of creating the modules internally, they will be created within this consortium.  Very exciting!  Stay tuned…

    D. Instruction (LibGuides; Clickers; Public Speaking; Expos; embedded) – Sara K.

• Sara K. – LibGuides are shifting from being under Tara C.’s supervision to under Joelle’s supervision.  Joelle and Ashley will be creating the repository for LibGuides soon, hopefully by the end of January.  Clickers – thanks to Stephanie and Lisa for figuring those out.  Embedded librarianship – Jason, Joelle, and Ellen have all been embedded in classes this past semester.  It would be great if we could do more of this as it will help mix up the kinds of instruction the department offers.  Changes to Public Speaking and Expos are in the pipeline. 

    E. DowMRC – Melia

• From January until June/July, the DowMRC taskforce was co-chaired by Melia and Rachel and included other librarians from the organization. The task force was charged with ensuring that the Libraries were meeting the DowMRC’s mission.  The taskforce compiled preliminary and final recommendations from their work for the Senior Admin Team and SLC.  The final recommendations report is available at W:Projects/DOWMRC/Dow MRC Task Force_2011  Not all of the recommendations were accepted, but some awesome foundational things were, including that the DowMRC space is being moved to the 4^th floor.  Melia is meeting with folks tomorrow to discuss what’s going in the space and will also be working with others on communications and collection development.  The space will serve several purposes:  not as many books, place for students to start their research, educational space, group space, lectures, events, etc.  The goal is to make it a more active learning space.  There will be a soft rollout in the summer and a final rollout at the end of 2012.  Starting in January – Melia will spend ¼ of her time working with the DowMRC.  Eventually a specialist will also spend ¼ of his/her time with the DowMRC. 
  
  

    F. Outreach (Radio call-in, Gaming Day, Ft. Riley girls group, K-12) – Dan

• Dan – A number of new things happened this year on the outreach and engagement front.  Sara K. and Dan participated in a radio call-in show.  Dan hoped to make it more ongoing, but some contacts were lost at the radio station.  The one radio call-in that they did have went well.  Banned Books Week expanded from last year and involved Manhattan Public Library.  This included a panel discussion session with MPL and movie at MPL.  A couple dozen people came to National Gaming Day.  Consisted of mainly community members and a few college students.  Typically, middle and high school students.  Donna S-H has done some work with the Ft. Riley Girls’ Group.  Dan worked with Lisa and Ashley on a few events for K-12 including a tour for Junction City High School students.  Met with the Center for Community Engagement and Community Development (CECD).  They are going to contact Dan about getting into the community newsletter, specifically advertising services for community patrons.  This might include organizing classes for community groups and basic info literacy classes – these will be upcoming events.

    G. Undergraduate Research (HIST 586, undergraduate historian journal) – Sara K.

• Sara K. – Cindy and Stephanie worked with the Summer Undergraduate Research Opportunities Program (SUROP) and the Research Experiences for Undergraduates program (REU).  Through both programs, students from different universities come to K-State over the summer to get research experience.  Sara K. worked with the Multicultural Academic Program Success (MAPS), a bridge program that helps incoming freshman in agriculture, business, and engineering.  Reviewing HIST 586 papers – those that are approved are loaded into K-REX.  The review process has greatly helped the history department with assessment and student learning.  There’s also an undergraduate historian journal in the works and Sara K. has helped with that process.  Jason and Cindy – working with Food Safety to get an undergraduate journal going.    

VI.  Old Business