Ambassadors

Minutes of the Feb. 26, 2009 meeting

Minutes
K-State Library Ambassadors
February 26, 2009 6-7pm
Hale Library

Present: Cassandra Cuppy, Jason Coleman, Kelsey Bates, Jasmine Holland, Molly Yochim, Raieh Karnowski, Rachel Novotny

I. Discussion Items

A) Caffeine Fix

• Tara Coleman stopped by to discuss Caffeine Fix with our group.
• She wants to work with us during the transition period because she knows about violations, what does and doesn't work, etc.
• At this point, we're not sure if we have enough people to put in the time to put on Caffeine Fix, so Jason will send out a poll to see who is available and whether we should just help out with it rather than put it on.
• The actual event is Sunday, Monday, and Tuesday of finals week from 10pm-12am.
• If we were to help, we would need to prepare at least an hour in advance, and set-up can be labor intensive.
• This is budgeted in, so we don't need to worry about selling our t-shirts in order to do this.

B) T-Shirts

• Have been ordered!
• Library Ambassador shirts will be purple with white writing on them.
• We may get them in as early as a week.
• Jason is in the process of filling out forms for sales tax.
• We have several areas we can sell the shirts at:
  • Caffeine Fix
  • Library Help On-The-Go (in the Union on Tuesdays and Wednesdays from 10-2, If you can, stop by and spend some time there!)
  • Outreach in Derby (Limited time deal, but we can have our applications and handouts displayed as well)
    • It would be great if some of us can be there at least for part of the time to answer questions about our organization. It is from 4:30-6, one to two days a week, for more information contact Jason.
  • Outreach in Jardine (Starting in March for 8 weeks).

C) Open House (April 18th, 9-4)

• Dan Ireton is the coordinator
• He would like to know if we could be on-call to give tours to people who are interested.
• Also during Open House, there will be Student Life Exhibits in the Union.
  • We could have a table, someone would need to be there at all times.
• Jason will be sending out a poll to see who will be available for Open House.

D) Emailing Freshmen

• We can pay money to have an email go out to all freshmen.
• Emails can be overlooked.
• Posters might be a better option.

E) Design materials

• Some of the text is finished, if you haven't gotten to it yet, please do so soon.

F) Advertising Meetings

•  We can poster in Eisenhower and in the basement of the Union, for other locations we would need to get approval.
•  Tara Coleman had the idea that we could have a table top display advertising about Library Ambassadors. (Robyn might be able to design this).
• We will try to chalk a few days before our next meeting (maybe look into getting a stencil, coming up with catchy phrases)

G) Bingo

• Jason talked with OSAS and they didn't like the idea of Bingo because it could be considered lottery.
• Other ideas:
  • Ice cream social
    • Use as an opportunity to encourage people to visit the Libraries.
    • Have this as an event not a fundraiser, but we can sell our t-shirts at this event.

H) Ideas for recruitment

• Materials at Open House, satellite stations (and if we could be at those stations, that would be great!)
• See Advertising Meetings section above
• Give out pop with stickers on them stating tips about the library or a top ten list.

I) Getting Involved

• There is a Student Senate opportunity to get involved with a Library Committee. If you are interested let Jason know.

II. Next Meeting
A) Jason will put up a poll to see when we can meet in March.
B) Please try to BRING A FRIEND to our VERY AWESOME MEETINGS!  

Minutes of the Jan. 29, 2009 meeting

Minutes
K-State Library Ambassadors
January 29, 2009 6-7pm
Hale Library

Present: Marlo Adcock, Kelsey Bates, Jessica Fine, Molly Yochim, Jason Coleman, Cassandra Cuppy, Rachel Novotny

I. Discussion Items
A) Marketing Materials for Recruitment and Promotion

• If you haven't gotten to this yet, start working on it now.
• The files for the text are in Google Documents.

B) Recruitment

• We need to start recruiting and get at least 3 new members for Library Ambassadors to stay active.
• Ideas for recruiting:
  • Recruit during Caffeine Fix
  • Talk to co-workers
  • Jess will mention LA to people interested in the Library.
  • Jess will send out a mass email including the branch libraries about our next meeting.

C) Bingo and Ice Cream Social

• This would be good for recruitment
• Jason will talk to Roberta about this taking place.
• The best time for this to occur would be after Open House in April or late March (but not the 17th-19th).
• We might want to look into getting ink daubers to sell and/or M&Ms, Sweetarts for markers.
• Prize ideas:
  • full size candy bars
  • Library Ambassador T-shirts
  • Magnets (donated from the Library-?)
  • Books from Friends of the Library (donated-?)

D) Caffeine Fix

• We decided to keep the dates Sunday, Monday, and Tuesday nights from 10-12 of finals week.
•  For better advertisement, we might look into doing table tents.
• To have the event more accessible, we decided to have some of the coffee and other refreshments in the second floor hall, while having cookies/treats, more caffeine, and games in the Hemisphere Room on the fifth floor.
• Marlo will be gone during finals week.
• We will be selling our t-shirts at this event.

E) Interest

• It was brought up that Daryl Youngman had some ideas he thought Library Ambassadors might be interested in. Example: Possibly putting on a Library Fashion show to break barriers and stereotypes of librarians.

F) Tours

• Jason talked to Sara Kearns about Library Ambassador giving tours for course credit. She thought it might be better if we hook it up with the Office of Admissions at the beginning of semesters. Also we could connect with RAs of dorms or fraternities or sororities because many have to do programs.

G) Displaying Materials

• We are going to put some of our promotional materials on display at the Reception Desk.
• Library on-the-go in the Union will be interested in having our promotional items, selling our shirts, and even having us at the table!

H) T-Shirts

• Kesley compared prices from different places and decided the best option for us is to go with Walson Ink.
• If you weren't at the meeting, please email Kelsey and give her your shirt size.

II. NEXT MEETING

• Jason will put up a poll to see when we can meet in February.
• Please try to BRING A FRIEND to our REALLY AWESOME MEETINGS! 

Minutes of the Dec. 9th, 2008 meeting

Minutes
K-State Library Ambassadors
Dec. 9th, 2008 5-6pm
Hale Library, Room 123
 

Present: Marlo Adcock, Jessica Fine, Jason Coleman, Amanda Foster, Erin Grotheer, Kelsey Bates, Molly Yochim, Sarah Anderson, Rachel Novotny

I. Discussion Items
A) Tours

• The Library will be giving tours during Student Orientation and Enrollment Day on Wednesday, January 14th. The tours will be at 1,2,3,4, and 5 o'clock.
  • 1-Amanda
  • 2-Marlo
  • 3-Jessica
  • 4-Molly
  • 5-Rachel

B) Bramlage Opportunity

• We will not be doing this because of scheduling conflicts.

C) T-Shirts

• We have the official approval to order the shirts.
• The logo will be on the front corner. The quote - "A truly great library contains something in it to offend everyone." Jo Godwin - will be on the back.
• Colors for the shirts were decided:
  
  • For selling to the general public the shirts will be gray with purple ink.
  • For Library Ambassadors a purple shirt with the logo in black ink was chosen.

D) Tours during the semester

• Jason talked to Sara Kearns about Library Ambassadors offering tours during the semester.
• We could need to call the tours something different, because regular tours are required by some professors.
• A schedule will need to be made in January for when the tours should be offered.

E) Caffeine Fix

• Starts Sun. (the 14th) and ends on Tues. Each night from 10pm-12pm.
• There will be coffee and treats.
• It is now in the Hemisphere room with the addition of Guitar Hero.
• We will have handouts of our flier "You want to do what..." and applications for Library Ambassadors.

• Tara Coleman is the coordinator this semester and wanted to know if we would like to take over next semester.
  • We decided to coordinate this next semester and make it one of our main events.

F) Events

• We decided to look into having a Bingo night for a couple hours in mid-March.
  • Jason will talk to Roberta to see if we can do this in Hale.
• National Gaming Day - think about if we would be willing to help out with this again in the future.

G) Posters

• Jenny Heikkila-Furrey brought up the idea to Jason that Library Ambassadors could sell posters.
• Posters in Hale have been popular in the past.
  
  • "If you must steal this sign, please do so quietly."
• We have approval to use any of the quotes Marlo and Dan put on the blog.

H) Selling

• We need to decide:
  •  when and where we would like to sell our t-shirts
    
  •  if we need to get a selling license
    
  •  who we need to talk to for approval.
    

I) Marketing Design Materials

• Robyn Bramlage is designing materials for us, but we need to produce the text by the beginning of next semester.
  
• The text will be created in Google Documents by the following teams:
  • Text for display board recruiting Library Ambassadors and a handout
    • Erin, Jess, and Marlo
  • K-State Libraries are cool (board and handout)
    • Molly, Kelsey, and Rachel
  • Bookmark
    • Sarah
• We can provide suggestions for Robyn on images.
  • Maybe take a picture of Caffeine Fix.
• Make sure to include the branches!
  

J) Goals for next semester

• Brainstorm some creative ways for recruiting and visit branches (Jason).
• Establish events that can become annual, such as, Caffeine Fix, tours (Erin).
  

II. Next Meeting

• Jason will send our a survey when we know our schedules to see when we can meet next semester.

Minutes of the Nov. 20th, 2008 meeting

Minutes
K-State Library Ambassadors
Nov. 20th, 2008 5-6pm
Hale Library, Room 123

Present: Molly Yochim, Jessica Fine, Jason Coleman, Rachel Novotny

I. Discussion Items
A) Tours

• The Library will be giving tours during Student Orientation and Enrollment Day on Wednesday, January 14th. The tours will be at 1,2,3,4, and 5 o'clock.
• There will be a sign-up for times and we will discuss this at our next meeting in December.
• Marlo will call to see if we can have a table in the Union to recruit new students.

B) Design

• The design for Library Ambassadors was chosen. If you want to see the design that was picked, see Jason (it's the fourth design).

C) T-Shirts

• Jason will talk to Kelsey to get t-shirts ordered.
• The Library is helping us to fund our t-shirts. Jason will be meeting with Roberta soon to work out details.
• Colors for the shirts were decided:
  
  • For selling to the general public the shirts will be gray, and purple.
  • For Library Ambassadors a light purple shirt with the logo in black and white was chosen.

D) Marketing

• The graphic design student, Robyn Bramlage, designed our logo and has chosen us as her personal project. She is designing envelopes and stationary for us.
• We discussed what other items we might want for the purposes of recruitment and promotion for Hale. These were the suggestions:
  
  • Pencils
  • Bookmarks
  • Improved tri-folds, one for each purpose
  1. Possibly something more appealing to grad students because they use the library more
  2. Using testimonials
  3. Advertising activities we are involved in, such as, Open House, Family Day, National Gaming Day, etc.
  •  Handouts that go with the tri-folds with our logo.

E) Text for marketing materials

• Robyn needs text before she can begin producing things. If we have ideas by early December, we can probably have it early next semester when we need it.
  
  • Post ideas to the blog.
  • Jason will create a Google document.

F) Events

• A few ideas we could do to promote the Library and Library Ambassadors next semester:
  
  • An ice cream social
  • Bingo Night
  • A combination of the two
  • Family Day with a similar set-up to Gaming Day
  • Caffeine Fix
  • Chalking before Library Ambassador meetings
  • Inviting Branch workers to join Library Ambassadors

G) Fundraising at Bramlage

• Bramlage needs people to work in the concession stands over winter break. Pay would be $6.50/hr per person. Workers would need to be there two hours before the game and a little bit after. Let Jason know if you will be in Manhattan over winter break and are interested in this.

II. Next Meeting

• Jason will send our a survey to see when (hopefully) we can all meet.
• Our goal will be to make a plan for recruitment and have a list of potential activities to become involved in.
• There will be Christmas sugar cookies and apple cider. Feel free to bring holiday treats if you would like!

 

Agenda for Nov. 20 Meeting at 5:00 in Room 123

I. Choose a Logo (the graphic design unit has created four options)

II. Decide what types of marketing materials we would like the graphic design unit to design for us.

III. Develop a plan for coming up with text for the materials we identify above.

IV. Fundraising opportunities at Bramlage

V. Tours for January New Student Orientation

VI. Time permitting we will view the rough footage of the movie the Ambassadors shot  and make editing decisions.

Minutes of the Oct. 28th, 2008 meeting

Minutes
K-State Library Ambassadors
Oct. 28, 2008 5-5:20pm
Hale Library, Room 123

Present: Marlo Adcock, Jason Coleman, Rachel Novotny

I. Discussion Items
A) Concession Stands for Athletics

• Felisa called Bramlage in inquire about working in the concession stands. Here is the information she found out:
  • They would need people to work during breaks.
  • The pay is $6.50 an hour to work the concessions stand, and to walk the stands.

• Marlo has the contact information.

B) T-shirt Slogan

• The T-shirt slogan was chosen:
  • "A truly great library contains something in it to offend everyone." - Jo Godwin

C) Google Space

• Jason proposed that Library Ambassadors look into getting a Google space to share files and have discussions.
  • This space would be private, as opposed to our blog where everything is public.

• Marlo suggested that this might be too much because we would all need to have gmail accounts. She proposed that we use the Library Ambasssador group on Facebook and reach people that way because it is hard to check multiple email accounts.
  • Jason will look into this.

II. Next Meeting
A) The next meeting will be held on Thursday, November 20th from 5-6pm in Hale 123.

• There will be food! And possibly a viewing of the wonderful film made last semester!

Minutes of the Oct. 14th, 2008 meeting

Minutes
K-State Library Ambassadors
Oct. 14, 2008 5-6pm
Hale Library, Room 123

Present: Jason Coleman, Kelsey Bates, Amanda Foster, Molly Yochim, Rachel Novotny

 

I. Discussion Items

A) Activity Ideas:

· Jeopardy

· Treasure Hunt with prizes

o word play, using the catalog

 

B) T-Shirts

· Amanda offered to look into a SGA proposal.

·  A marketing scheme and logo are being drawn up by the graphic design interns.

 

C) Concession Stands for Athletics

· Felisa is still looking into this.

 

D) Tours

· Jason talked with Sara Kearns about mentioning Library Ambassadors and what we do during tours. This shouldn't be a problem.

 

E) Recruiting new members from branches

· Have Jess send out an email inviting student employees to join us for our next meeting. If not many people show up, we can start focusing attention on recruiting from the branches.

 

F) Presentations

· Consider talking to classes about the Library and the resources it has to offer.

 

G) Video

· Jason will find out the status of the video from Dan.

 

H) Blog

· To let people know more about what Library Ambassadors is and does, Jason proposed members log into the blog and make a post introducing themselves and possibly ask a question such as 'What do you like best about the Library?' or 'What services need to be improved?'

 

I) Blue Key

· Felisa will find out where the Blue Key's Senior Honorary Reception is being held and notify officers.

 

 

J) Tabling Invitation

· K-State Healthy Decisions invited us to have a table with our information at their Student Speaker Series Event on Tues, Oct. 28th. The event would be from 11:30am-1pm in the Student Union Courtyard with setup beginning at 11am.

o Kelsey can volunteer from 12:30-1.

o Jason will email other ambassadors to see if they can volunteer.

 

K) Ideas for Promoting Library Ambassadors

· Speak in classrooms

· Write for the Collegian

· Radio spots (humorous)

· Fun videos

o What students may not know about the Libraries

o What might be useful

 

 

II. Reminders
A) Think of ideas for:

· Fundraisers

· Promoting Library Ambassadors

· Activities we can do

 

B) Make a blog post introducing yourself.

 

C) Bring a friend to the next meeting!

 

 

III. Next Meeting
A) The next meeting will be held on Tuesday, October 28th from 5-6pm in Hale 123.

How to post to this blog

Here's a short video showing how to post to this blog: http://screencast.com/t/497lYAhV

(note: the video shows me creating a post that I subsequently changed)

T-Shirt Slogans

Have any ideas for slogans we could use for Library Ambassador's T-shirts? We are looking for slogans that aren't risque but are catchy.

Please post your suggestions in the comments box.

Minutes of the Sept. 16th, 2008 meeting

Minutes
K-State Library Ambassadors
Sept. 16, 2008, 5:00 p.m. - 6:00 p.m.
Hale Library, Room 123

Present: Marlo Adcock, Kelsey Bates, Jason Coleman, Jessica Fine, Erin Grotheer, Rachel Novotny, Felisa Osburn, Molly Yochim

I. Discussion Items

A.  Fund-raising activities

• Jason volunteered to contact Jenny Furrey to obtain more information about slogan possibilities for t-shirts
• Felisa recommended that we consider working at the concession stands for athletic events

B.  Recruitment of new ambassadors

• Jason will ask Sara K. for her thoughts about the possibility of mentioning the student ambassadors program (or having an ambassador say a few words, if one is available) during the tours the Library Instruction unit gives each semester.
• Jessica Fine will provide information about the ambassadors program to all K-State Libraries' student employees
• We will be getting new flyers and posters in the near future. These will help us advertise our group when we staff tables at events.
• We vould visit branches and encourage their student workers to become ambassadors
• We could talk in front of classes, giving brief information about our group. This would be especially good to do for classes in programs whose graduates often pursue work in libraries (e.g., English).
• Post flyers on bulletin boards in Bluemont, Eisenhower and Waters.
• Hand out information at the satellite reference desk in the Union (if that idea is approved by the Union).
• Use our blog to provide information about who we are and what we do.
• Upload and advertise the video we created over the summer.
• We could bring potential recruits to our meetings.
• Jason asked for suggestions about how to make joining the group more appealing to students.  Suggestions included: 1. emphasizing the interesting events we participate in (e.g., Library Gala, Open House, Friends' meetings). 2. stress that the time commitment is minimal (about 4 hours per month). 3. mention that there is food at the meetings

C.  Logo

• Felisa suggested that we create a logo that has some design features of the K-State Libraries logo but is not so similar that it gives the impression that we are a part of K-State Libraries.
• Rachel Novotny has begun sketching possible designs.
• Felisa suggested that we use the acronym KSLSA in the logo.

II. Elect a new President

Marlo Adcock volunteered to be president. This was met with unanimous approval.

III. Reminders/Assignments

A.  Blue Key's Senior Honorary Reception will be held from 5:30-7:30 on Tuesday, November 18th. Our officers are invited to attend.  Felisa will find out where it is being held and send that information to our officers.

B. If you have ideas for a logo that incorporates some elements of K-State Libraries' logo but is distinct enough to convey that we are not a part of K-State Libraries, please forward your suggestion to Rachel Novotny.

C. Think of ideas for fundraisers.

D. K-State LIbraries is soliciting volunteers to help with Family Day activities from 10:30-2:30 Saturday, September 27th. If you can help, let Rachel Novotny know.

E. Try to bring a friend to our next meeting.

F. Marlo will investigate upcoming events that we may want to attend.

G. Erin will inquire about opportunities to have a presence at Chimes' events.

H. Jason will ask Donna Ekart to send out invitations to join this blog as authors.

I. Jason will talk with Jenny Furrey to obtain updates on posters and flyers and to get more information about logo possibiliites and slogan possibiilities for t-shirts.

J. Felisa will talk with Dan Ireton about the status of the video we shot over the summer.

K. Jason will send a script for conducting Hale Library Tours to all the ambassadors.

IV. Next Meeting

The next meeting will be Tuesday, October 14th from 5-6 in Hale 123.